If you are in charge of a very formal meeting such as an Annual General Meeting (AGM) or Shareholder Meeting (SM), then you will probably want to review Roberts Rules of Order which is the standard for structured meetings everywhere.
If this seems a little too much for what you have in mind, you can in all likelihood get away with the following structure:
Keep in mind that all the motions, votes and actions need to be recorded in the minutes and that the minutes need to be circulated after the meeting to allow for revisions etc.
Other elements that may have to be included in an AGM includes the appointment, recommendation or nomination of Directors and their election by vote to the Board of Directors.
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